American Guild of Organists

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POE Grant from AGO National Headquarters

POE GRANT REQUEST APPLICATION

GENERAL INSTRUCTIONS [Adapted from the POE Handbook:]
For all chapters is selected as POE sites, AGO National Headquarters offers a grant of up to $5,000 to each POE site as seed money to begin their work. The purpose of the grant is to help insure that no chapter loses money on its program. This grant money should be used to offset costs (especially advance costs like deposits) necessary to run a POE; for example, housing, meals, fees associated with venues, printing, mailing, website costs, etc. Optional expenses, especially professional artist fees, must be covered by the chapter or by creative fundraising. If a POE accepts an AGO grant and realizes a profit, the host chapter is not expected to return a portion of the grant money, but is encouraged to purpose it toward future educational activity in the local chapter (see section 2.8.3).

James Thomashower, AGO Executive Director, oversees the administration of AGO grant money. If you would like to ask for a grant amount up to the $5,000.00 limit, please apply using the form below starting October 15 in the year preceding the POE. If you have any questions about the process, please contact Mr. Thomashower directly at james.thomashower@agohq.org. A portion of the grant, up to $1,000.00, is available by November 1 in the year preceding the POE. Thereafter, grant funds are provided in increments of $1,000.00 to $2,000.00 as needed upon request. All grant requests must identify an institutional payee (e.g., “Key West Pipe Organ Encounter”) and a contact person with name and address to whom the check should be sent. Chapters requesting portions of the grant should also be able to show evidence of active fundraising from other sources, and will be required to upload a current budget report with each and every request that uses the POE budget spreadsheet provided by the Committee on Pipe Organ Encounters (CoPOE) as part of the online application. Please be sure your spreadsheet is saved with the name of your POE location in the file name, for example:  CenterCityPOEbudget.xls.

Please be aware before starting the form, that you will need:

  1. A current budget report spreadsheet (labeled in the filename with the POE location) showing budgeted, actual and variance of all income and expenses; this will need to be uploaded while completing the form.
  2. A short paragraph highlighting all fund-raising efforts of your chapter for its POE event.
  3. Payee (“pay to the order of”) information, contact name and address for processing payments.

Please allow two weeks for the approval and processing of payments.

POE Grant Request Online Application

This form is for AGO Pipe Organ Encounter events approved by AGO National Council to apply for POE grant money. Please complete the form to request seed money (available starting Nov.1 in advance of the year of your POE) in increments of $1,000-3,000 for start-up costs of a Pipe Organ Encounter. This form will only be available to the end (August 31) of the AGO fiscal year in which your POE event occurs.

"*" indicates required fields

MM slash DD slash YYYY
Email address of person making request:*
Portions of the $5,000 in AGO grant money available to POE host chapters may be requested in increments of $1,000 to $3,000. The first portion of the grant (up to $3,000) is available by Nov. 1 in the year preceding the POE event. Please select the amount of this request in the drop-down menu below:
Please describe your POE's fund-raising activities and results to date:
Please attach a current budget report, using the Excel file template provided by the Committee on the New Organist showing budgeted, actual and variance columns for income and expenses. Please name the file to reflect the location and year of the POE event, as well as the current date of the budget report (for example, "PeoriaPOE2024budget_asof2023-11-15.xlsx")
Accepted file types: xls, xlsx, xlsm, csv, numbers, ods, sxc, sdc, , Max. file size: 50 MB.
Please provide the name of the institution or organization to which the check should be made payable (i.e., what should follow "Pay to the Order of" on the check):
Name of contact person to whom check should be sent:*
Address to which grant check should be sent:*