Submit Material

AGO Chapter News

The American Organist encourages chapter secretaries/reporters to submit news of their meetings and activities for publication in the magazine.

• Reports (not newsletters) from chapters should be emailed.
• Include the name of the chapter, the program place, and date (not day or hour) Example: Indianapolis, Ind. Nov. 20, the chapter presented a mini-convention at the local Methodist church, etc.
• An event should be reported one time only, and soon after it has occurred. Do not list future events. Include names of active participants who are AGO members.
• Do not list names or descriptions of organs except when they are an essential element of the program.
• Do not list the complete program of pieces and composers, except for commissioned works or large works.
• Give information that will be helpful to other chapters in planning programs. With this in mind, please write for a national, not local, audience.
• Photographs must be in clear focus. Substandard photos will not be published. Only unmodified high-resolution TIFF or JPG files are acceptable for electronic submissions. Do not insert digital photo files into documents. Send as attachments. All photographs must be at least 1,060 x 750 pixels.
• When writing a suggested caption for a photo, please identify the chapter in the caption, as photographs do not usually appear next to the related report.
• We are able to publish one photo per chapter per month.
• The deadline for submissions to this column is the first day of each month. This is a hard deadline and cannot be altered. Production of the magazine is on a two-month editorial deadline (six weeks for preparation, printing, and mailing, two weeks for the U.S. Postal Service to deliver). If your report reaches us by the first of the month, it will appear in print two months later.
• Send material

Format: Many chapters send us their newsletters, believing that in so doing they have submitted a chapter news report. We cannot accept newsletters as chapter news reports. All reports must be submitted according to the instructions above.

ALL REPORTS RECEIVED ARE PUBLISHED

Pipings

The American Organist encourages AGO members to submit news for publication in the PIPINGS department of the magazine. The following are included in this department:

Appointments, Premieres, Honors, Mixtures, Competitions,
Call for New Works, Awards, Pipework, Retirements,
Obituaries, Alla Breve

Please include name, address, and phone number of the person submitting the material (in case verification is needed). Photographs: Only unmodified high-resolution TIFF or JPG files are acceptable for electronic submissions. Attach your digital photo to an email message. Please do not insert it into the body of an email or a document. Note: The deadline for this column is two months prior to the issue date. Production of the Magazine is on a two-month editorial deadline (six weeks for preparation, printing, and mailing, two weeks for the U.S. Postal Service to deliver). If your press release reaches us before the first of the month, it will appear in print two months later.
Send material

New Organs

The American Organist encourages organbuilders to submit material for publication in the NEW ORGANS department of the magazine.

All New Organ reports received are included in the New Organs department in the order received as space permits, provided that a narrative, specification, and high-resolution photograph in clear focus have been supplied. Please follow the style used in the magazine. Only high-resolution color TIFF or JPG files (at least 300 dpi) are acceptable for electronic submissions.
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Articles

The American Organist welcomes submissions on subjects dealing with the organ, its music, performers, choral music, and other areas of sacred music. Short, practical articles are preferred.

All articles submitted become contributions to the American Guild of Organists, a not-for-profit organization. Authors receive no financial compensation. It is assumed that no article has been submitted simultaneously to another journal; if that is found to be the case, the article will be rejected.

Please allow four to six weeks for editorial assessment of an article. Articles accepted will be published according to a schedule determined by the needs of the magazine and are subject to editing and condensing for reasons of style, clarity, and space. In general, The Chicago Manual of Style is followed.

Articles published may not be reprinted elsewhere without written permission from the American Guild of Organists.

Requirements

The following are the only acceptable file types for articles: Microsoft Word (.doc) (preferred) or Rich Text Format (.rtf). If submitting from a Macintosh computer, please include the three-letter file extension in the file name of your article.

Feature articles should not exceed ten pages in length. Workshop and conference reports should not exceed 700 words.

Endnotes should be kept to a minimum, and be numbered consecutively. Unlink notes in the document. Give a full bibliographical citation in the first reference to a work but use abbreviated citations in subsequent ones. A separate bibliography is usually redundant.

Illustrations should be inserted on separate pages with captions and should be clearly identified in the text, as it is often impossible to print an illustration adjacent to its reference in the text. Advance permission must be secured to use copyrighted musical examples; please include the publisher’s permission notice.

Clear photographs are welcome. Only unmodified high-resolution (at least 300 dpi) TIFF or JPG files are acceptable for electronic submissions. Name your photo files appropriately (ex.: do not use “img01234.jpg”). Attach image/illustration file(s) to the email message. Do not insert images into the body of an e-mail.

Passages not in English should be translated into English.

Text should be submitted in a font such as 12-point Arial, Times New Roman, or Helvetica, with plain typeface, rather than italic or script. The editors will determine when italic or boldface is to be used. Please do not insert line breaks in the text or special spacing for formatting.

Authors must provide a few sentences of concise biographical information at the end of the manuscript. Use “Submission” as the subject in the email address block. The message should include (1) the author’s name, (2) the title of the article, (3) postal mail and email addresses, and daytime phone number. Attach your text to the email message and send.

For additional information, contact the Editor at 212-870-2311, ext. 4319, or by email.

Nicholas Bergin, editor