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American Guild of Organists

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Chapter Leadership Toolkit

Welcome to your Chapter Leader Toolkits! These toolkits contain a wealth of resources, tools and guidance to help chapter officers implement new programs aimed at stronger member engagement. They will help you with recruitment, programming, effectively managing your chapter’s finances and will streamline processes to minimize the effort it takes to get things done. These templates and worksheets will continue to evolve and improve as we receive feedback.

Chapter Specialist Support Teams

Chapter Specialist Support Teams have been created to provide direct support in key areas, providing solutions and sharing resources as needed. These teams will support:
Marketing and Communications
Technology
Programming
Education and Certification
Membership
Chapter Leadership: The Responsibilities and Dynamics of Serving as an Officer
Financial Development
Does your chapter need help in a particular area of support? Please submit you request here.

The Board Team Handbook

Click here to view the
Chapter Management Handbook

Please click on the ˇ to expand the menu associated with each of the topics listed below.

Chapter Leadership Newsletters

May 2024
Organizing Collaborative Events

November 2023 Articles
Chapter Directories and Member Privacy

October 2023 Articles
Operating Procedures Summary

July 2023
Are You Ready for Officer Transitions 
How Writing Paper Checks Can Expose You to Fraud and Theft – The Wall Street Journal May 25 2023

April 2023
March 2023
February 2023
January 2023

2022
December 2022
November 2022
October 2022
September 2022
August 2022
July 2022
June 22
May 22
April 2022
March 2022
February 2022
January 2022
2021
December 2021
November 2021
October 2021
September 2021
August 2021
July 2021
June 2021
May 2021
April 2021
March 2021
February 2021
January 2021
2020
December 2020
November 2020
October 2020
September 2020
August 2020
July 2020
June 2020
May 2020
April 2020.
March 2020
February 2020
January 2020
2019
December 2019
October/November 2019
September 2019
August 2019

Leadership Training for All Officers

Management and Governance

Chapter Merger Guidelines

Webinar: Chapter Operating Procedures

Word Document: Recommended-Chapter-Operating-Procedures_2023-10
PDF: Recommended-Chapter-Operating-Procedures_2023-10

Certificate-of-Appreciation-for-Chapter-Leader 
Chapter Liability Insurance Information
Chapter Leader IRS Filing Resources
1099 MISC Reporting

Chapter Officer Installations

Installation of Officers

Sample-Board-Meeting-Consent-Agenda

Elections and Voting Procedures

Chapter Elections-March to June
Chapter Election_What-To-Do-When
Election Balloting

Descriptions of Officer Responsibilities and Supporting Documents

Responsibilities Serving as Dean
Responsibilities of Serving as Sub-Dean
Responsibilities of the Registrar or Membership Coordinator
Duties of the Chapter Education Coordinator
Responsibilities of the Treasurer
Building-a-Leadership-Pipeline
Sample Board Meeting Consent Agenda
Certificate of Appreciation
Strategic Plan Template

Membership Recruitment and Engagement
New Member Welcome Email_Letter
Sample script_new member welcome phone call
Sample script to recognize new members at a chapter program
Creating-a-Chapter-Ambassador-Program
Follow up Email to Prospective Member
Sample Letter to Clergy

AGO Chapter Flyer**Please download and save, in order to insert your chapter information.

Download the digital new membership brochure here: AGO Membership Brochure.
To request hard copies, please contact Elizabeth George, 212-870-2310. Email
AGO Chapter Logos: Please contact J.W. Arnold, jwarnold@agohq.org

Renewing Members


Chapter Member Renewal Email
Thank you for renewing your membership

Programming

Programming Ideas for the Upcoming Year Handout
Program Budget Worksheet
Program Evaluation Survey
ZOOM CHECK LIST

Finance

 Handout:  Key Responsibilities Serving as Treasurer
Handout of Budget Financial Statement Examples
Banking Issues for Chapters Handout

Technology

Webinars:
How to Use Excel for Chapter Reports
Handout
Additional Excel Resources

Communications

Chapter Branding: Pop-banners and Name Badges
Handout 
Please contact J.W. Arnold, jwarnold@agohq.org to select the design of a pop-up display and a template for name badges to use at your programs and events.

Using Social Media for Your Chapter Handout
The Power of Publicity Handout

Responsibilities of the Newsletter Editor
Chapter Newsletters – What to Include
Requesting AGO Mail Lists

Social Media Resources

How to Use Facebook Stories
How to Use Instagram Stories
How to Use Facebook Live
How to Use Instagram Live
How to link an Instagram Account to a Facebook Page
How to Boost a Post on Facebook?
How to Create a Business Facebook Page

How to Target Audiences in Facebook
Core Audiences
Custom Audiences
Lookalike Audiences
How to Place Facebook Pixels
How to Run Ads in Facebook’s Ads Manager

 

 

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Phone: (212) 870-2310
Email: info@agohq.org
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